Here you will find important details, deadlines, specifications and opportunities in regards to your exhibit at AEC BuildTech taking place April 30 – May 2, 2019 at the Donald E. Stevens Convention Center in Rosemont, IL.
Your exhibit space includes:
DISCOUNTED RATE DEADLINE = APRIL 5, 2019
The Rosemont Exposition Services (RES) Exhibitor Services Manual includes important details and deadlines regarding booth furniture, carpet, electrical, labor, shipping and other important services you may need for your booth at AEC BuildTech.
AEC BuildTech follows the International Association of Exhibitions and Events (IAEE) Guidelines for exhibition displays. If you have specific questions regarding your booth space please contact:
Height Restrictions & Hanging Signs/Banners:
Hanging signs and banners are only permitted for Island and Peninsula booths, 20'x20' or larger. The lowest ceiling height in Hall A is 18’6”, however some areas have higher clearance. The maximum height limitation on hanging signs/banners for AEC BuildTech is 16ft., meaning the top of a banner/sign may not exceed 16ft. Most banners/signs are hung 11' from the ground to the bottom of the banner. Further information on hanging signs can be found on pages 66-67 in the Exhibitor Services Manual. For additional information regarding height restrictions for specific booths please contact:
Rosemont Exposition Services, Inc.
MOVE-IN DEADLINE = APRIL 30, 2019 @ 10:00 AM
MOVE-OUT DEADLINE = MAY 3, 2019 @ 2:00 PM
Move-In / Setup Hours
Exhibitors must install exhibit at assigned booth during the following times:
Exhibit Hall Hours
The exhibit hall will be open during the following times:
Move-Out / Dismantle Hours
Exhibitors may tear down and dismantle their booths during the following times:
REGISTRATION DEADLINE = APRIL 5, 2019
Each exhibitor receives three (3) complimentary registrations per 100 net square feet (nsf) of paid exhibit space. Exhibitors will be provided a customized complimentary registration code via email to redeem their complimentary staff registrations. If additional registrations are needed above and beyond your complimentary passes, they may be purchased at a discounted rate.Register Today
Please contact Annabel Custer for questions or assistance with exhibitor registration.
Each exhibitor also receives a customized registration code to extend a 20% discounted registration to customers valid through April 15, 2019. The exhibitor with the most attendees that register using their code will win $2500 in sponsorship dollars towards the 2020 AEC BuildTech Conference & Expo. If you need your custom code please contact Janet Martinelli at MartinelliJ@bnpmedia.com.
ADVANCE WAREHOUSE SHIPPING = MARCH 28, 2019 – APRIL 24, 2019
DIRECT SHIPPING = APRIL 26 – 30, 2019
Detailed shipping instructions are included on pages 68-76 in the AEC BuildTech Exhibitor Service Manual. Don't forget - your exhibit space fees include ALL onsite drayage costs - but only if you ship direct to the convention center (not in advance to the warehouse). This should be a significant cost savings to your company!
For shipping questions or to confirm delivery of your warehouse shipment, please call RES Warehouse (847) 678-0374. Normal warehouse hours are 7:00 am to 3:00 pm Monday thru Friday.
DEADLINE = FEBRUARY 28, 2019
As a standard requirement for all of our show exhibitors, it is necessary for your company to carry general liability coverage from an insurance company in good standing with minimum policy limits of $1,000,000 per occurrence and $2,000,000 aggregate. BNP Media (2401 W. Big Beaver Rd., Suite 700, Troy, MI 48084, 248-362-3700) and Donald E. Stephens Convention Center (555 N. River Road, Rosemont, IL 60018, 800-528-7975) shall be named as additional insured. This insurance must be in force during the lease dates of the event, April 25 – May 3, 2019.
Proof of Insurance is Mandatory
Having insurance will protect your company, employees, and volunteers, should a claim arise against you for something that occurred at your booth. If you already have compliant coverage, please email your proof of insurance to Rachel Heiress at firstname.lastname@example.org and be sure to include the exhibiting company name and 'AEC BuildTech 2019' in your message.
CUSTOMER INVITATION DEADLINE = APRIL 15, 2019
Each exhibitor will be emailed a customized discount code to extend to their customers for a 20% discount on AEC BuildTech registration. The exhibitor with the most attendees to register using their custom code by April 15, 2019 will win $2500 in sponsorship dollars to use at AEC BuildTech in 2020. If you would like to create a custom invitation simply click on the invitation to the right and insert your company name, booth number and customized VIP code. If you need your custom code resent to you or if you need help customizing your invitation, please contact Janet Martinelli at email@example.com
Gain access to various online ads as well as the AEC BuildTech logo for use in emails, websites and newsletters, etc. to promote exhibitor participation in the show.
DEADLINE = FEBRUARY 28, 2019
As an exhibitor you receive a company listing in the AEC BuildTech Program & Exhibit Guide. A standard directory listing includes company name, address, phone number, website, booth # and 100 word company profile.
All exhibitors will receive an email with specific instructions on how to create and edit your directory listing. If you have any questions or need assistance with your directory listing please contact:
Make your company stand out in the on the event website, show directory and mobile app with a premium company listing. Learn more here.
DISCOUNT DEADLINE = MARCH 29, 2019
How are you capturing and following up with all the leads at your booth?
On every attendee’s badge there is a QR code that will serve as their electronic business card. This QR code contains each attendee’s full contact information. ATS Lead Retrieval is the perfect tool to capture, collect and manage all of your leads efficiently.
View details of each lead retrieval option in the flyer linked below and place your order directly through American Tradeshow Services (ATS) by Friday, March 29, 2019 for the best rates.
For questions please call ATS directly at 985-809-0600 ext. #777.
One of the top five reasons exhibitors participate in a trade show is to gain exposure through media coverage. BNP Media has teamed up with Riemer Communications to provide exhibitors a cost effective way to communicate messages about their new products and services to editors, reporters and bloggers that have been invited as well as those that have registered for the event. News stories that come out of a trade show can make a company's entire year. For a new company or product, it can put them on the road to success.
AEC BuildTech will generate a lot of excitement and media interest, and there are many free ways to get your name out in the media.
Media Relations Manager
Increase your exposure at AEC BuildTech by becoming a sponsor or take advantage of the many marketing opportunities that will give your company significant presence to a targeted audience of building design and construction professionals.
PRE-SHOW LIST DEADLINE = APRIL 16, 2019
POST-SHOW LIST DEADLINE = MAY 10, 2019
Exhibitors may request to receive pre-show and post-show attendee lists at no charge. Please complete and sign the forms found at the links below and send to Janet Martinelli at MartinelliJ@bnpmedia.com to submit your list request.
DEADLINE FOR DISCOUNTED RATES = APRIL 3, 2019OnPeak is the official housing vendor for AEC BuildTech Conference & Expo. With the help of our onPeak travel experts, AEC BuildTech has secured a limited number of reduced-rates hotel rooms at several hotels conveniently located around the Convention Center. Rooms at the group rate are limited and available on a first come, first-served basis.
BOOK HOTEL EARLY FOR BEST SELECTION & PRICE